The following regulations demonstrate conduct that is prohibited and will subject offenders to disciplinary action. Any serious criminal offense committed on campus shall be referred immediately to the Campus Police who will investigate and refer as necessary to the Massachusetts State Police and the Hampden County District Attorney's Office in addition to the College disciplinary system. These regulations shall apply to all full-time and part-time students of the College.

1. Disruption of teaching, learning, research, administration, student conduct activities, or other related support activities that are recognized as necessary to the lawful mission of the College.
2. Any violation of state, federal, or local law which coincidentally interfere with the legitimate aims, purposes, activities, and responsibilities of the College.
3. Assaulting/placing another person in fear of imminent physical danger and/or striking any member of the College community, visitor, or guest.
4. Physical fighting and/or any unauthorized mutual physical contact of any nature including pushing, shoving, wrestling, punching, and hitting.
5. Sexual assault or unauthorized sexual contact of any nature, including date or acquaintance rape, committed upon any member of the College community, visitor, or guest. (see Rape/Sexual Assault Policy)
6. Physical abuse, verbal abuse, intimidation or threats to the Student Conduct Board, Residential Life, Student Conduct, or Public Safety staffs.
7. Harassing, intimidating, or stalking any member of the College community, visitor or guest. This includes repeated verbal or physical annoyances, or threats committed by any means such as orally, electronically, or in writing.
8. Causing physical harm or attempting to cause physical harm to oneself.
9. Promoting or participating in hazing or other activities which cause undue physical or mental harm, duress, or humiliation to an individual. In accordance with Chapter 665 of the Massachusetts Acts of 1987, the organization of or participation in hazing is illegal. Hazing means any conduct or method of initiation into any student organization which willfully or recklessly endangers the physical or mental health of any student or other person. (see Hazing Law)
10. Making or causing to be made bomb threats or false fire alarms, or maliciously or negligently causing fires.
11. Knowingly damaging or tampering with fire detection or fire fighting equipment or any part thereof such as pull stations, extinguishers, smoke and heat detectors, fire hoses, cabinets, and other encasements.
12. Possession or use of firearms, explosives, fireworks, other similar materials, weapons, and/or other dangerous or lethal devices. Such other materials, weapons, and/or dangerous or lethal devices shall include, but are not limited to, knives (kitchen utensils or jackknives used for lawful purposes are excluded), swords, numchuks, brass knuckles, Chinese stars, and unlawfully used paintball guns.
13. Unauthorized entry or presence in or on College buildings, rooms, areas or structures, or refusing to vacate such buildings, rooms, areas, or structures upon lawful request.
14. Entry or presence in or on areas or structures not designed for public use.
15. Cohabitation in College housing facilities. Cohabitation is defined as any unauthorized person residing in or attempting to reside in any College room, suite, apartment, or building.
16. The theft, unauthorized taking or use, or possession of goods or property belonging to other persons or the State.
17. Destruction, damage or abuse/misuse of the property of another or the State.
18. Unlawful possession or use of drugs, controlled substances, or drug paraphernalia. Unlawful distribution or sale of drugs or controlled substances. (see Alcohol and Other Drug Policy)
19. Failure to comply with College alcoholic beverages regulations as published in this handbook. (see Alcohol and Other Drug Policy)
20. Contempt of College student conduct procedures or failure to comply with a College student conduct system order.
21. Gambling, or any unlawful bookmaking or betting of any nature prohibited by state law.
22. Falsification or aiding or abetting in the falsification of College records or the possession or use of false College records including, but not limited to, transcripts, grade reports, student identification cards or other forms of identification which the College deems necessary to achieve a lawful and legitimate purpose. Providing false information to any College official, office, or student conduct hearing panel.
23. Failure to comply with a legitimate order of an officer of the College (faculty, administrative, security, or R.A. personnel), including, but not limited to, the failure to present proper identification upon the lawful request of an officer and interfering with staff in the performance of their duty.
24. Violation of Campus Center house policies as published by the office of the Executive Director, Student Affairs.
25. Violation of the Residence Hall Occupancy Agreement as published by the Office of Residential Life, or any violation of residence hall regulations as published by the individual residence halls or the Office of Residential Life.
26. Violation of Food Service policies or regulations as published by the Dining and Food Service management.
27. Violation of College motor vehicle regulations as published by the Department of Public Safety.
28. Violation of the Acceptable Use of Computer and Communications Equipment Policy and the Westfield State College Computing Resource Policy as published and made available by the President's Office.
29. Failure to properly supervise student or nonstudent guests/visitors.

Residents will be held responsible for the behavior of their guests.

Nonstudent Policy: All nonstudents at the College must abide by all nonacademic regulations. Alleged nonstudent violators of these regulations shall be accorded notice of charges and a conference before an appropriate administrator, if he/she so requests, at which time the nonstudent defendant will have the opportunity to review the evidence of the College and present his/her own evidence.

Student Conduct Procedures

• STUDENT CONDUCT ADMINISTRATION AND STAFF
  1. The responsibility for the management and administration of all nonacademic student discipline matters rests with the Vice President, Student Affairs or his/her designee, referred to as the Student Conduct Officer. The Student Conduct Officer/designee shall process all disciplinary action against students who are alleged to have violated the Student Conduct Regulations.
  2. The Student Conduct Officer may recruit and supervise undergraduate student interns whose duties shall include assisting and/or representing the Student Conduct Officer in the resolution of any student disciplinary matter. The undergraduate student intern(s) shall be approved by the Student Conduct Officer and a majority vote of the Student Government Association and shall have such powers as are reasonably necessary to fulfill his/her responsibilities and that are not inconsistent with any provisions of this code. The Student Conduct Officer may also recruit graduate interns upon notification to the Student Government Association.
• STUDENT CONDUCT BOARD MEMBERSHIP AND TERM OF OFFICE
  1. Membership
     The Student Conduct Board, hereafter called the Board shall be independent from other College organizations and committees at Westfield State College and shall be comprised of five (5) members, all of whom may hear a matter at any one time. A small pool of alternate members may be maintained and used as needed. The composition of the Board shall be three (3) students, one (1) administrator and one (1) faculty member.
  2. Selection
     The members of the Board shall be approved by the Vice President, Student Affairs as follows: three (3) student members appointed by the Student Government Association, one (1) administrator and one (1) faculty member appointed by their respective bargaining units.
  3. Chairperson
     The members of each Student Conduct hearing panel shall elect a student chairperson who shall preside over the judicial hearing.
  4. Quorum
     Each matter presented to the Board shall be heard by a panel of at least four (4) members, except in the case of a Protective Order, which shall be heard by a panel of at least three (3) members. In any given case, after notification by the Student Conduct Board Chairperson that a hearing panel quorum is unavailable, the Vice President, Student Affairs/designee shall appoint a designated Hearing Officer, who will conduct the judicial hearing and render decisions. The Officer hearing a case shall follow the general Student Conduct Board procedures and shall have the same decision making authority as the Board in all matters.
  5. Term of Office
     The term of office for each member shall be one (1) year commencing with the first day of class scheduled by the College in September of each year.
  6. Disqualification
     
     1. No student may be a member of the Student Conduct Board and be a member of the Student Security or Resident Assistant staff concurrently.
     2. No administrator may be a member of the Student Conduct Board and be a member of the Residential Life or Public Safety staff concurrently.
     3. No member may serve on any panel deliberating any issue with respect to which the member is an interested party or witness to the matter being heard.
     4. No member may serve on any panel if he/she is biased in the matter. Determination of bias is to be made by the Vice President, Student Affairs and a majority vote of the Student Conduct Board hearing panel.
     5. A member's status shall be subject to review and a member may be removed by the Vice President, Student Affairs, in agreement with the President of the respective recommending unit, if the member is found to be in violation of College regulations or if the member is not fulfilling the requirements of the position.
  7. Jurisdiction
     The Board shall have jurisdiction in the following matters:
     
     1. Disciplinary Actions - The Board shall have jurisdiction in matters involving violations by students of all nonacademic regulations at the College. In any disciplinary action taken by the College against any student, the Board shall have sole jurisdiction except as provided in sections B, G, and K of this code. Neither the College nor its agents may take any disciplinary action against any student except in accordance with the procedures contained herein.
     2. Sanctioning Actions - Whenever any student admits responsibility for any offense charged, a meeting to determine sanctions will be afforded the student with the Director of Student Affairs/designee. Sanctions shall be assigned by the Director of Student Affairs/designee in accordance with the guidelines for sanctions contained herein. Any student who does not admit responsibility for any offense charged will be forwarded to the Student Conduct Board as described above. Any student aggrieved by the decision regarding assigned sanctions may appeal said decision to the College pursuant to the appeals guidelines outlined in Section I of this code.
     3. Protective Orders - Any individual who feels he/she is being intimidated or harassed by another individual may seek from the Student Conduct Board and/or Vice President, Student Affairs a Protective Order prohibiting such action.
     4. Off-Campus Jurisdiction - When a criminal violation is committed off campus and a court conviction ensues, the violator shall be subject to the Board's disciplinary jurisdiction if the College President/designee determines that the criminal violation interferes with the integrity of the College's rightful responsibilities and activities. Further, an off-campus criminal violation, regardless of any court status, will subject the alleged violator to the Board's disciplinary jurisdiction if the College President/designee at his/her discretion determines that the alleged violator constitutes a danger to persons or property on or off campus and such danger has a substantial detrimental effect on the welfare of the College. Such behaviors that shall be subject to College disciplinary action include, but are not limited to, physical assault and battery, sexual assault, harassing or intimidating behavior, damage to other's property, selling or distributing drugs, and any drug possession where the evidence indicates intent to sell or distribute controlled substances.
• COMPLAINT PROCEDURES
  Complaints concerning disciplinary action shall be presented to the Student Conduct Officer in writing by the complaining party for action in accordance with the provisions set forth herein.
  
  1. Disciplinary Action
     With regard to disciplinary action, matters shall be brought forth for hearing as follows: The Student Conduct Officer/designee shall give to the student reasonable notice, in writing, of the charges against him/her, the particular law or regulation which the student has alleged to have violated, the basic facts including dates and times on which the charges are based, the time and date of the hearing, which hearing shall be held within forty-five (45) school days of the Notice of Hearing and Charges, and the existence of these regulations and applicable sanctions. The notice shall contain a statement that the student may:
  2. 1. request from the Student Conduct Officer/designee a list of witnesses against the student,
     2. review substantive evidence to be used against the student,
     3. ask questions and present witnesses at a hearing, and
     4. seek counsel of the student's choice, who may advise, but shall not represent the student at the discipline hearing. No disciplinary action may be taken by the College against any student except through this procedure, provided however, that a request by the College that a student pay a fee or the cost of damage or loss proven to be caused by the student shall not be deemed to be “disciplinary action” and shall be subject to the Board of Trustees policy on outstanding debts.
  3. Protective Orders
     With regard to protective orders, matters shall be brought forward for hearing as follows:
     1. Any complainant, witness, or any other person may appear before the Board or Vice President, Student Affairs, ex parte, to request that the Board or Vice President, Student Affairs issue an order prohibiting an individual from interfering with the rights and freedoms of said complainant, witness, or other person.
     2. The Board or Vice President, Student Affairs shall have the discretion to determine whether a Protective Order shall be issued.
     3. The hearing panel shall decide all matters with respect to the issuance of protective orders by a simple majority vote.
     4. If issued, a Protective Order shall remain in effect until rescinded by the Board or Vice President, Student Affairs at the request of the individual against whom the order has been issued and after a hearing conducted under such procedure as the Board or Vice President, Student Affairs may determine to be appropriate.
     5. Violation of a Protective Order may be the basis of a disciplinary complaint, subject to the sanctions imposed pursuant to the disciplinary procedure set forth herein.
• HEARING PROCEDURES
  1. Any student who is accused of a conduct code violation shall be afforded the opportunity of a hearing before the Student Conduct Board. The student shall be given a reasonable notice, in writing, of the charge against him/her, the particular law or regulation which the student is alleged to have violated, the basic facts including the dates and times on which the charges are based, and the time and date of the hearing. The hearing will proceed as follows:
     1. The accused student shall have the right to be assisted and counseled by the person of his/her choice. This person may be present at the hearing to advise and counsel, but may not represent the student to the Board or enter into direct examination.
     2. The accused student shall have the right to ask questions and to present witnesses on his/her behalf.
     3. The accused student shall not be required to testify against himself/herself but shall be deemed to have waived his/her right if he/she should testify at all.
     4. The decision of the panel shall be based solely upon the evidence presented at the hearing.
     5. No student shall be found responsible of any offense charged unless a minimum of three-fourths (3/4) of the members of the panel believe that student, based on the evidence presented, is more highly likely than not to be responsible.
     6. A verbatim tape recording of the hearing shall be made by the College and shall be made available for use by the accused student for purposes of appeal only.
     7. All hearings shall be closed to the public unless the accused student shall request otherwise in writing. The College maintains the right, if deemed necessary, to hold a closed hearing in order to prevent embarrassment to any witness.
     8. The decision of the panel shall be in writing and shall include specific findings regarding the responsibility of the student on each charge, as well as information regarding the student's right to appeal pursuant to Section I of this code.
• WITNESSES
  In regard to matters heard by the Board, at least three (3) days before the hearing, if the student so requests, the accused student shall be given the names of all witnesses against him/her by the Student Conduct Officer, unless the panel of the Board scheduled to hear a student matter shall rule, after an informal hearing at which the student and the Student Conduct Officer present arguments, that the safety or welfare of said witnesses may be endangered or threatened if their names are disclosed to the student.
• EVIDENCE
  In regard to matters heard by the Board, the accused student shall have the right to review all substantive evidence to be used against him/her at the hearing and shall be notified of any exculpatory evidence of which the Student Conduct Officer may be aware.
  The Board need not follow the general rules of evidence. Generally, the Board may consider no statement against the accused student unless the person making said statement is present at the hearing. Irrelevant, immaterial, and unduly repetitious evidence may be excluded. The Vice President, Student Affairs/designee shall make rulings on admission of evidence including, but not limited to, official business records, official documents, authoritative resource material, medical statements or treatment records, records of regularly conducted activity, public records, and any other evidence deemed reliable by the Vice President/designee and to be important to the matter at hand.
• WAIVERS
  1. Any student may waive any of his/her rights hereunder, including the student's right to a hearing. The Student Conduct Officer, Residence Hall Directors, or other designated student conduct staff, in consultation with the Vice President, Student Affairs/designee, may accept a student's waiver of a hearing, or postpone a step in the hearing procedure for the purpose of resolution by agreement of the parties. A student need not waive his/her right to a hearing and may request to meet with the Student Conduct staff/Student Conduct Board.
  2. Any student may waive his/her right to a hearing before a Student Conduct hearing panel and may elect to have his/her case heard by the Vice President, Student Affairs/designee. The Hearing Officer hearing a case shall follow the general Student Conduct Board hearing procedures. In event of an appeal, Section I procedure shall apply.
• SANCTIONS
  In regard to matters heard by the Student Conduct Board/Hearing Officer, the Board/Hearing Officer is authorized to impose one or more of the sanctions listed below. The Board shall require a three-fourths (3/4) majority vote in order to impose any sanction. The recommended sanction shall be implemented by the College at the expiration of the appeal period, unless the Board/Hearing Officer determines that the sanction shall be implemented immediately. Sanctions shall be determined based on the severity of the infraction, the prior history of the student, and any facts and circumstances relevant to each case. Sutdents who have multiple conduct violations may be subject to more serious and progressive sanctions in addition to those outlined in individual college policies.

  Major Offenses: A major offense is one which does harm or potential harm to persons or property. A major offense may meet with minimum sanction of immediate suspension from housing or a suspension or expulsion from the College based on the severity of the incident. Examples of these offenses which may meet with a minimum suspension from College housing include, but are not limited to, kegs, physical fighting, possession or use of drugs, and vandalism. Examples of those offenses which may meet with a minimum suspension or expulsion from College include, but are not limited to, any violation of fire safety, assaulting and striking another person, possession or use or firearms or other weapons/lethal devices, sexual assault, stalking, resisting arrest, inciting a riot, and hazing.

  Major Alcohol Offenses: The following violations shall meet minimally with an immediate suspension from housing for one (1) full academic semester or more:

  1. The possession or use of alcoholic beverage containers such as kegs, beer balls, or the functional equivalent (whether full, partially full or empty) as well as punch bowls or any containers that indicate the probability of common source drinking or bar services is prohibited and shall constitute a major infraction of College regulations.
  2. The delivery, gratuitously or for sale, of alcoholic beverages to a person under the age of twenty-one (21) is prohibited and shall constitute a major infraction of College regulations.

Other Alcohol Offenses: All other alcohol offenses are subject to the sanctions outlined in the Alcohol and Other Drug Policy including the following:

First Offense

Ten (10) hours of participation in community events or a work project, and completion of college substance education classes. A $100 service fee will be assessed and made payable within thirty (30) days of a student conduct procedure decision. Additional sanctions may be given for large amounts of alcohol or disorderly conduct. Individual exceptions regarding the modification of attendance at substance education classes will be based solely on academic reasons.

Second Offense

Suspension from College housing for one (1) academic semester or more with readmission to occur after verification of completion of a counseling evaluation and any recommended follow-up treatment.

Third Offense

Suspension from College for one (1) academic semester or more with readmission to occur after verification of completion of a counseling evaluation and any recommended follow-up treatment.

Note

Full text of the sanctions and regulations regarding alcohol and other drugs may be found in the Student Handbook under "Alcohol and Other Drug Policies".

1. Admonition
   A warning or advice that certain conduct has been inappropriate.
2. Censure
   A written reprimand.
3. Restitution/Work Project
   Compensation, for damage or offense committed, through the payment of money or through an appropriate work requirement related to the offense.
4. Suspension of Specific Privilege
   Loss of specific privilege or privileges for a specific period of time.
5. Counseling
   Referral of a student to a counseling service for evaluation and recommendations. This may also include a referral to the Substance Education Program or to a substance abuse counselor, who may be in an off-campus agency. Any expense incurred shall be the responsibility of the student.
6. Probation
   A period of time during which the student's actions are subject to close examination. Offenses committed during this period will be considered with prejudice by the Hearing Officer/Student Conduct Board.
7. Residential Review
   An action taken against a student placing his/her resident status in jeopardy. As a result of this action, the student's housing status will be reviewed at the end of the semester in order to determine whether or not the individual should be allowed to remain in, or be admitted to, on-campus housing.
8. Deferred Suspension From College Housing
   A deferred removal from College housing for a specific period of time. Any proven offense committed during this period will cause the suspension to take effect immediately for the balance of the period in addition to any sanctions given for the latest offense.
9. College Housing Suspension
   Removal from College housing for a period of one or two semesters or portion thereof. This includes prohibition from entering all College housing facilities. After the student has gone through a residential review and College housing eligibility has been restored, the student may be readmitted by way of regular waiting list procedures. (Note: Depending on the availability of College housing and current waiting list procedures, there is no guarantee that a student who is suspended from housing will be able to return to campus to live after their suspension is complete.)
10. College Housing Expulsion
    Permanent removal from College housing. This includes prohibition from entering all College housing facilities.
11. Deferred Suspension From College
    A deferred removal from the College for a specific period of time. Any proven offense committed during this period will cause the suspension to take place immediately for the balance of the period in addition to any sanction given for the latest offense.
12. College Suspension
    Removal from the College for a period of one or two semesters or portion thereof. This includes prohibition from entering all College buildings, grounds, activities and events. No registration, class attendance, participation in cocurricular activities or College housing will be permitted during this time.
13. Limited Expulsion
    Removal from the College. This includes prohibition from entering all College buildings, grounds, activities and events. No registration, class attendance, participation in cocurricular activities or College housing will be permitted. Review for readmittance will be granted only after expiration of two (2) calendar years from the time of removal.
14. Expulsion
    Permanent removal from the College. This includes prohibition from entering all College buildings, grounds, activities, and events. No registration, class attendance, participation in cocurricular activities or College housing will be permitted.
• APPEALS
  1. Membership and Jurisdiction
     The College Appeals Board shall serve as a recommending body to the President of the College and shall be composed of the Vice President, Student Affairs/designee who will serve as Chair, the Student Government Association Vice President, Student Life, and a member of the Faculty/Academic Administration appointed by the Vice President, Academic Affairs.
  2. Appeal Procedure
     With regard to any matter over which the Board/Hearing Officer has jurisdiction, any accused student, aggrieved by a decision of the Board/Hearing Officer, may appeal said decision to the President of the College by filing a Notice of Appeal Form within three (3) working days of the date of the decision of the Board/Hearing Officer. If the President/designee finds, upon initial review, that the stated grounds for appeal are frivolous, the appeal will be concluded and all Board/Hearing Officer decisions will be upheld without further review.
     The President of the College shall rely on the College Appeals Board for recommendations regarding all other appeals. Notice of Appeal Forms shall be available in the Student Conduct Office. The College Appeals Board shall notify the student, in writing, of a hearing date within ten (10) days of the receipt of the appeal from the Student Conduct Officer. The appeals hearing shall proceed as follows:
  1. Written arguments of the aggrieved student and Student Conduct/designee, the Board/Hearing Officer Decision Form and the tape recording of the hearing will be presented to the Appeals Board for review prior to the appeals hearing.
  2. The aggrieved student shall have ten (10) minutes to present oral argument for appeal based on the criteria outlined in Section I of the Student Handbook. The aggrieved student shall have the right to be assisted and counseled by the person of his/her choice. This person may be present at the hearing to advise and counsel, but may not represent the student to the Appeals Board.
  3. The Student Conduct Officer/designee and/or the Student Conduct Board/Hearing Officer/designee shall have ten (10) minutes to present oral argument to show why the decision of the Board/Hearing Officer should be upheld.
  4. The College Appeals Board shall base its recommendations only on the written/oral arguments of the aggrieved student and the written/oral arguments of the Student Conduct Officer/designee and/or the Student Conduct Board/Hearing Officer/designee, the Board/Hearing Officer Decision Form and the tape recording of the original hearing. (No information may be considered that was not part of the original hearing, except in the case of relevant and substantial new evidence.)

     The Appeals Board shall recommend to the President of the College to uphold the decision of the Board/Hearing Officer except for the following:

     1. If the Appeals Board finds that the Board/Hearing Officer or the Student Conduct staff has violated the rights of the aggrieved student under these Regulations and that such violation has hindered the student in the presentation of the student's case, the Appeals Board shall either recommend to dismiss the charges against the student or order a new hearing within ten (10) school days.
     2. The Appeals Board may recommend to reduce the sanction given to any student if the Appeals Board deems such reduction advisable.
  5. The President serves as the final appeal on all disciplinary matters and shall inform all participants of his decision/rationale in writing.
• DISCIPLINARY RECORDS
  All student disciplinary records shall be maintained in accordance with College Policy (See Student Records and Privacy Regulations).
• EMERGENCY ACTION
  If the Vice President, Student Affairs/designee shall determine that a student's presence on campus constitutes a danger to persons or property, the College may immediately suspend the student on an interim basis, provided that a preliminary hearing before the appropriate administrator be accorded prior to the interim suspension, unless unreasonably difficult to do so, and provided that a full hearing be conducted in accordance with these regulations as promptly as permits and no later than fifteen (15) school days of such interim suspension.
  
  If the Vice President, Student Affairs/designee shall determine, based clearly on a review of all the evidence in a given case, that the Student Conduct Board/Hearing Officer or Student Conduct staff has acted in an arbitrary, capricious, or unreasonable manner, the Vice President, Student Affairs may take any necessary action relative to the findings or sanctions to safeguard the legitimate interests of the College. In this event, prompt notification shall be given to the student.
  
  If the Vice President, Student Affairs/designee shall determine it necessary, based clearly on information and circumstances pertaining to an individual's psychological/emotional health and personal safety or the health and safety of the College community, the Vice President/designee shall have the authority to refer a student to an on-campus or off-campus agency for psychiatric evaluation and care.
• AMENDMENTS
  This code may be amended from time to time by the majority vote of the members of the Student Government Association and approval of the Vice President, Student Affairs, the College President and the College Board of Trustees. All matters involving student personnel policies, including Student Conduct Policies and Regulations, rest in the ultimate authority of the President and Trustees of the College. Any questions of interpretation regarding the Student Conduct Code shall be referred to the Vice President, Student Affairs or his/her designee for final determination.
• POSTING
  These regulations shall be made available to students at the Office of the Vice President, Student Affairs.